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General Terms and Conditions (GTC)|of the German Packaging Institute


The following terms and conditions apply to the contractual relationship between participants in seminars and in-house training , courses, projects, conferences, congresses and the German Packaging Award (hereinafter "participants") with the German Packaging Institute (hereinafter "dvi"). Differing terms and conditions of the participants are not valid.

Registration / Confirmation

Registration is possible via the Internet, by post, fax or e-mail. The registration becomes legally binding upon receipt of written confirmation by the dvi.

Terms of payment

The participation fee plus VAT is payable according to the payment terms stated on the invoice. If the participant is in default of payment, the dvi is entitled to claim default interest at the statutory rate as from the 1st day of late payment. At the moment these are 9% above the base rate (§247 and §288 BGB) p.a. Moreover, the dvi is entitled to charge a reminder fee of €40 (§288 BGB).

Cancellation / Rebooking by the participants

The following deadlines and costs apply:

Cancellation up to and including 30 calendar days before the event: free of charge.

Cancellation 29 days to 14 days before the event: 50 % of the registration fee.

Cancellation within 13 days before the event: 100 % of the registration fee, unless the participant is able to provide evidence of a conflicting amount of damages or expenses in their case. The cancellation statement shall be in writing in all cases. Transfer of the fee to another packaging submission in certain events is possible free of charge at any time.

The only exceptions are bookings for participants of the Packaging Professional Course. As this course is individually customized, transfers are not possible with a replacement person.

With in-house training courses, the dvi stipulates the following amended cancellation and rebooking conditions. Here the participants will be charged the accrued cancellation expenses to date. The cancellation must be in written form.

For the German Packaging Award, the following modified regulations apply:

If the application is withdrawn after the 30th day before the jury session, the dvi is entitled to retain an administration fee of 50% of the registration fee.

In case of cancellation after the deadline the dvi will charge 100% of the registration fee, unless the participant is able to provide evidence of a conflicting amount of damages or expenses in their case.

Transfer of the fee to another packaging submission for the current German Packaging Award in the same year is possible free of charge at any time.

Cancellation of an event by the dvi

The dvi asks for understanding in its right to reserve cancellation of an event due to failure of speakers to show up or due to lack of participants for example. In any such case, the dvi endeavours to inform participants of any cancellations or changes required in the program in time for the event. In case of cancellation of an event, the dvi will refund any fees already paid or on request provide the subscriber of a seminar with for a coupon for an equivalent seminar. Further claims (e.g. for travel compensation or accommodation costs) are excluded unless they are based on intentional or grossly negligent behaviour of the dvi.

Limitation of liability of the organizer

The dvi shall not be liable for any loss or damage to items brought to events or samples or exhibits, unless the loss or damage to such items is due to intentional or grossly negligent conduct of the dvi or other associated staff. With regards to this, the dvi recommends that the participants do not leave any valuables or important materials in the conference room during breaks.

Modification of the program

In exceptional cases, the dvi reserves to a reasonable extent the right to make necessary changes to the program, event dates, the speakers, the judges or the venue. In this case the participants are requested to direct questions to the project management or management of the dvi.


The documentation issued as part of the events of the dvi are copyrighted and may not be – even partially – reproduced without written consent of the dvi and the speaker concerned nor used commercially.

Privacy Policy

The dvi will protect the personal data of the participant. The dvi will treat the data handed over confidentially and will use it only in accordance with data protection regulations. Personal data includes all data which is stored with regard to the name of the participant. The basic data provided by the participant (first name, surname, delivery and invoice address, e-mail address, account details or credit card number and its expiry date according to type of payment) will be stored by the dvi in a customer file and, for the purpose of providing the agreed services and billing, will be processed, used, and, if necessary, forwarded to service providers commissioned for this purpose.

Applicable law / place of jurisdiction

This contract is subject to German law. For fully recognised merchants according to German Commercial Code, the place of performance and jurisdiction for all claims and legal disputes arising out of the contractual relationship including processes for changes and documents shall be Berlin.

Last update: January 2015

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